Don’t blow your money on a fancy dual tray printer just yet…
In the world of notary work, efficiency and organization are key. Notaries often deal with a large volume of documents that need to be printed and processed quickly and accurately. One common misconception is that you need a dual tray printer to handle legal and letter-sized documents separately. However, this may not always be necessary, especially when starting out in the field.
What is a dual tray printer? A dual tray printer is a printer that can separate legal-sized documents from letter-sized ones, making it easier to print and organize different types of paperwork. While this can be convenient for some notaries, it’s important to note that you don’t necessarily need one right away.
The typical ratio of letter to legal-sized documents in notary work is around 80:20 or 90:10. This means that most of the time, you’ll be dealing with letter-sized documents rather than legal-sized ones. While it’s important to keep these document types separated, there are alternative methods to achieve this without investing in an expensive dual tray printer from the get-go.
One cost-effective solution is using what’s called a page splitter. Two popular options include Notary Rotary and Legal Letter Separator tools. These tools help divide your mixed-size document files into separate legal and letter portions for easy printing without the need for a dual tray printer.
To demonstrate how this works in practice, let’s walk through the process of printing documents as a notary public:
By following these steps, you can efficiently handle both legal and letter-sized documents without requiring an expensive dual tray printer right away.
In addition to utilizing page splitters, modern technology has made it easier than ever for notaries to access their assignments online through portals like Snapdocs or Signing Order. These platforms allow notaries to download their document files directly from clients’ portals and complete assignments digitally with ease.
While having access to specialized equipment like dual tray printers can streamline certain aspects of notary work, they are by no means essential for beginners or those looking to minimize costs early on in their careers.
As your operation expands and you find yourself handling larger volumes of mixed-size documents regularly, upgrading to a dual tray printer may become more practical. However, starting with simple yet effective tools like page splitters can help you stay organized while saving money initially.
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In conclusion,…
(Note: The article should aim at providing detailed insights into why having specific equipment might seem crucial but could actually be avoided initially by opting for cost-effective alternatives.)
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