Named escrow officers and title company decision-makers across 48 states — the full file I built for my own notary business, plus the outreach system I use to work it.
Signing services pay $75 and take their cut off the top. Title companies pay more and call you directly. Every notary knows this. Almost nobody acts on it, because finding the actual person who assigns signings — not info@, not the front desk — is tedious enough that most people quit after one afternoon of searching.
I did that afternoon. Then about two hundred more.
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2,771 verified contacts across 951 firms in 48 states. Every record carries company, contact name, job title, direct email, phone, full mailing address, and website where available.
One row per person. Escrow officers assign signings individually — a shared info@ inbox almost never reaches the decision-maker.
The tracking workbook I run campaigns from. Prospect tracker with a status pipeline, a dashboard that scores itself as you work — reply rate, conversion, signings booked, revenue per prospect — the six-touch follow-up cadence, and the sourcing method for building past this list in your own county.
Both files arrive together as Excel workbooks. Excel, Google Sheets, Numbers, or LibreOffice.
The reason outreach fails is almost never the list. It's that people send once, hear nothing, and conclude it doesn't work. Here's the sequence, and the workbook tracks you through it.
IntroduceYour county, your commission and E&O, one capability they care about. Under 120 words, one ask.
Add proofSame thread. A concrete signal — volume, turnaround, scanback speed. No new ask.
CallMid-morning, direct to the escrow officer. Ask what their notary bottleneck is, then stop talking.
Remove frictionSend the fee sheet and coverage map unprompted, so they never have to ask.
Close the loopA short, gracious permission-to-close note. Consistently out-replies touches one and two.
Stay residentQuarterly touch for non-responders. Escrow officers change firms constantly — timing beats persuasion.
Every list vendor claims the biggest, freshest, most exclusive data. Most are overstating it, and you've probably been burned before. So here's everything working against this product, before you spend a dollar.
Why say all that? Because you're going to find it out anyway, and I'd rather you hear it from me than feel misled after paying. It's also the reason I can offer the guarantee below.
You're a commissioned notary or signing agent who wants direct title work instead of low-fee signing service assignments.
You'll make five touches instead of one.
You can send compliant business email — real address, working opt-out, honored within ten days.
You understand outreach is a numbers game with a long tail.
You want a list that books signings without you doing outreach.
You expect exclusivity, or expect to be the only notary contacting these firms.
You're not set up to send business email compliantly.
You plan to send once and judge the result.
Coverage is uneven and I'm not going to pretend otherwise — Texas and California are deep, while several states are thin enough to be a bonus rather than a reason to buy. Here's the exact breakdown before you decide.
| State | Contacts | Firms |
|---|---|---|
| Texas | 440 | 85 |
| California | 326 | 59 |
| Florida | 170 | 80 |
| Wisconsin | 99 | 24 |
| New Jersey | 94 | 43 |
| Georgia | 91 | 7 |
| Ohio | 88 | 25 |
| Arizona | 87 | 26 |
| Indiana | 86 | 23 |
| Illinois | 85 | 20 |
| Virginia | 84 | 48 |
| Nevada | 80 | 23 |
| Colorado | 72 | 23 |
| Tennessee | 59 | 41 |
| Alabama | 56 | 29 |
| Oregon | 52 | 24 |
| Washington | 43 | 19 |
| Pennsylvania | 43 | 20 |
| Michigan | 42 | 13 |
| Oklahoma | 42 | 22 |
| North Carolina | 40 | 16 |
| Hawaii | 40 | 17 |
| Kentucky | 39 | 17 |
| Idaho | 37 | 18 |
| Maryland | 37 | 25 |
| Utah | 36 | 11 |
| New Mexico | 36 | 19 |
| Nebraska | 34 | 19 |
| Alaska | 32 | 13 |
| Wyoming | 31 | 20 |
| Kansas | 31 | 18 |
| New Hampshire | 30 | 18 |
| New York | 26 | 6 |
| Missouri | 25 | 20 |
| Massachusetts | 21 | 12 |
| Arkansas | 18 | 11 |
| Montana | 18 | 10 |
| Louisiana | 17 | 13 |
| South Dakota | 17 | 10 |
| North Dakota | 15 | 9 |
| Mississippi | 12 | 7 |
| Minnesota | 11 | 11 |
| Rhode Island | 11 | 9 |
| Maine | 7 | 5 |
| Iowa | 5 | 5 |
| South Carolina | 3 | 2 |
| District of Columbia | 2 | 1 |
| West Virginia | 1 | 1 |
A firm operating in several states is counted once per state, so state figures sum to more than the 951 unique companies in the file.
Every address passed a deliverability check in August 2026 at a 3.6% bounce rate, so I can stand behind that comfortably. Note what it does not cover: I guarantee the addresses reach inboxes. I can't guarantee what anyone does after that, and you should be skeptical of anyone who does.
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One title company signing typically covers this many times over.
No, and I'd distrust anyone selling a "$37 exclusive" list. Other notaries have it. Escrow officers keep several notaries on rotation — being one of them is the whole goal.
Verified deliverable in August 2026, 3.6% bounce rate. Business contact data decays roughly 25% a year and escrow officers move firms often, so re-verify before large sends as time passes.
Not by itself. It's a contact list and a system. The people who get work from it are the ones who complete the six-touch cadence instead of sending once.
Two Excel workbooks by email, immediately after checkout — the contact list and the Outreach System. Works in Excel, Google Sheets, Numbers, and LibreOffice.
Digital files aren't returnable once delivered, which is why the disclosures above are on this page rather than buried. The deliverability guarantee is the real protection: over 10% hard bounces in 30 days and I replace or refund.
No, though sending compliant business email at volume takes setup — domain authentication, warm-up, and inbox placement. That's covered in Email Marketing for Notary Signing Agents, along with the full script library for every touch in the cadence.
I'm Mark Sias. I left healthcare in 2019 after a career as an RN and paramedic and built Noble Notary & Legal Document Preparers out of Port Orange, Florida. We run mobile notary work, nationwide loan signings, and Florida document preparation. I've written on building a notary business and I teach it at Notary Prosperity Academy.
I built this list for my own outreach before I ever considered selling it. That's the only meaningful difference between this and anything else you'll find — I've sat with these contacts, sent to them, and know which titles reply and which never do.
Noble Notary & Legal Document Preparers is a nonlawyer document preparation and mobile notary service. We are not attorneys and cannot provide legal advice. This page sells business contact data and marketing materials only. Contact information is compiled from publicly available business sources. To have a business record removed, email us and we'll remove it and suppress it from future distribution.